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Close the email-and-spreadsheet gap in procurement
Capture requisitions and RFx execution in one governed workflow so your decisions are faster, defensible, and easy to hand off into your ERP.
Trusted by Leading Businesses
The Problem
The hardest part of procurement isn't payments. It's the decision-making before the PO.
You have an ERP for payments and approvals. But the decisions that drive those numbers are still made across scattered emails, spreadsheets, and approval chains — with no audit trail and no clear record of why you chose who you chose.
- Weeks lost to chasing.
- Version control, email threads, and manual follow-ups eat procurement cycles.
- Inconsistent evidence.
- When decisions are challenged, the audit trail is scattered across inboxes.
- Manual re-entry.
- Award outcomes are typed back into the ERP—introducing errors and delay.
What Scale Is
A governed execution layer that sits above your ERP
Scale standardises procurement execution without replacing your finance system. Your ERP stays authoritative for posting and payments.
Faster awards
Structured RFx workflows replace scattered files—every stage tracked, every deadline met.
Audit-ready decisions
A complete Decision Pack for every award—scoring, approvals, and sign-off in one place.
Finance-safe by design
Non-posting by design. Scale governs the upstream work; your ERP owns the ledger.
Start where the friction begins
Activate the two layers that eliminate the execution gap—then expand only when you need to.
Procurement Front Door
Scale Requisitions
Intake & approval layer
Give every employee a simple way to request. Keep every purchase controlled and compliant.
- ✓Easy requester intake for departments and teams
- ✓Smart routing by category, budget, threshold, department, or project
- ✓Visibility for requesters: status, approvers, and next steps
Sourcing Execution Layer
Scale RFx
End-to-end sourcing
Run RFIs/RFQs/RFPs end-to-end—with a defensible audit trail—then hand the award back to your ERP.
- ✓Controlled invites, clarifications, submissions, evaluation and negotiation
- ✓Weighted scoring and evaluation panels
- ✓Award approvals + Decision Pack export
How It Fits
How Scale fits into your procurement flow
Scale
Request
Scale
Approve
Scale
RFx
Scale
Evaluate
Scale
Award
Handoff
↗ ERP
Your ERP
PO & Payment
Governed by Scale
Owned by your ERP
Scale governs the upstream work—intake, sourcing, evaluation, and approvals—then hands the outcome to your ERP for PO creation, receipting, invoicing, and payment.
Integration
Integrate in phases — start light, go deeper when proven
You can go live quickly without heavy change, then deepen automation later.
1
Export / Bridge
Structured exports and Decision Packs for fast rollout with no ERP dependency on day one.
2
Audit-Read / Validate
Verify vendors, projects, categories, and budgets directly at source in your ERP.
3
Write / Closed Loop
Push approved outcomes into the ERP and sync statuses back for full end-to-end automation.
Expand as you grow
Expand into a full procurement ecosystem — only as needed
Scale starts with the Front Door and RFx execution. From there, activate additional modules based on your maturity.
Control Spend
Budgets and approval workflows before commitment.
Standardise Buying
Approved catalogues and contract governance.
Strengthen Suppliers
Prequalification, performance tracking, and structured engagement.
Close the Loop
PO, invoicing, and real-time reporting aligned to finance.
Enterprise Controls
Audit-ready records, role-based access, and clean-core ERP integration.
Who's it for
Built for the teams who own the outcome
Whether you're defending a budget, running a tender, or keeping the ERP clean—Scale gives each team exactly what they need.
Finance & CFO
Decisions you can defend
Early visibility, cleaner governance, and audit-ready award evidence—without touching the ledger.
Procurement Teams
Faster cycles, better competition
Standardise RFx execution and reduce admin chasing, delays, and version control issues.
IT & Transformation
Side-by-side, maintainable change
No ERP customisation required. Phased integration. Clear handoff points every step of the way.
Trusted by Procurement Leaders
“Scale transformed our procurement process, saving us time and enhancing visibility across all transactions.”
Grace Nduma
Procurement Manager, Nation Media Group PLC
“The automation Scale provides has allowed us to focus on strategic procurement decisions rather than administrative tasks.”
Alfred Ng'ang'a
Partner, Oxygène MCL
“We have achieved better supplier compliance and efficiency thanks to Scale's robust tools.”
George Siso
Business Development Manager, inable.org
Get Started
Prove value in a 4-week pilot
Start with one department or business unit. Measure cycle time, governance, supplier participation, and effort removed—then scale.
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